Work Schedule
This policy is effective March 31, 2025.
This policy applies to all employees on the Software Development Team at PWI.
Weekly Hours
The target average workweek is 43 hours for orange-level software team members, and 45 hours for management positions. While hours are not actively monitored, discrepancies are noticeable, and we expect employees to do their due diligence to ensure they are consistently meeting this average.
Daily Schedule
Standard office hours are 7:00 am to 4:00 pm. While flexibility is allowed as long as weekly hours are met, the following guidelines must be followed:
Our department has a daily scrum meeting at 7:15 AM. Attendance is required.
If you expect to arrive late for the meeting, notify your manager as soon as possible.
Use a synchronous communication method (e.g. phone call, text message). Asynchronous communication methods (ex. email) are not acceptable.
Failure to notify in advance may result in disciplinary action.
Frequent or repeated tardiness, regardless of notice, may result in disciplinary action.
Software team members may take up to 1 hour for lunch throughout the week as long as:
project deadlines are being met
you are available for team collaboration as needed
While there are no formal breaks for office staff, we recognize the value of brief pauses for informal interactions, getting coffee/breakfast, etc. We expect you to take personal ownership and manage your time responsibly, ensuring that you are completing your tasks and respecting others' time.
We allow the flexibility to leave early or during the day as needed for appointments, etc. If you need to leave the office before 3:30 pm advance notice to your manager is required.
Use paid time off or make up missed hours for any time off.
Ensure your manager is fully aware of your departure and expected return time (if applicable).
Extended departures without paid time off need at least one full business day's notice.
Post early departures on the software team Telegram chat when you leave, to keep the rest of the team informed.
Leaving during work hours without advance notice may result in disciplinary action.
Emergency situations are exempt from discipline, but you are still expected to inform your supervisor as soon as possible. A phone call or voicemail is ideal.
Flexible Schedule
Temporary schedule adjustments may be approved by a manager for special circumstances. Discuss any scheduling needs directly with your supervisor.
Remote Work
We believe that regular in-person collaboration is key to project efficiency and building strong team culture. Because of this, we do not offer regular remote or hybrid work options.
Exceptions
Remote work may be approved as a temporary exception when an employee has a qualifying health condition that prevents them from traveling to and working in the office, or when a family member has such a condition and requires the employee’s care.
We mirror FMLA guidelines as an established baseline. Qualifying conditions must last more than three consecutive days and require continuing medical treatment, such as multiple visits with a healthcare provider or a prescribed course of treatment. In addition, employees must meet the requirements below.
Meeting these requirements does not guarantee approval. Approval will depend on the specific circumstances, the employee’s responsibilities, and current project needs. Exceptions will not be made when it is in the employee’s best interest to rest and recover.
In these situations, employees should generally plan to work a reduced schedule, recognizing that personal responsibilities or recovery are likely to prevent them from working full days. Time off must be used as appropriate and follow applicable company policies.
To be considered for an exception, the employee must:
Provide medical certification indicating that:
They cannot reasonably work in office; and
They can perform their normal job responsibilities without interfering with their recovery.
Be able to complete enough of their normal job responsibilities remotely to justify any required technical setup.
Have the equipment and internet connection necessary to perform those responsibilities without significant limitations.
Have a dedicated, private workspace where they can work comfortably without interruption.
Provide a written plan outlining when they expect to work, with all planned work falling within normal office hours.
Remain available during the agreed-upon schedule for meetings, questions, and team collaboration.
Broader exceptions may be approved for management positions when responsibilities cannot reasonably be left unattended during an absence.
Any remote work arrangement must be planned with the employee’s manager and approved by the department director.
Disciplinary Points
The PWI Employee Handbook outlines disciplinary point policies, which are applied at manager discretion. Specific points for work schedule violations are detailed below, while all other handbook-defined points remain in effect.
1 point for failure to notify of tardiness
1 point per day for repeated tardiness